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Manually keeping track of your employees' time cards isn't only laborious, it's costing your business both time and money. Transitioning your timekeeping online not only streamlines this process, but the increased accuracy that comes with it will only work to benefit your business.
There's only so much time your payroll team can dedicate to manually adding up time cards. Between preparing, verifying, and computing them all manually, your payroll employees are dedicating a large chunk of their work week that could be spent on other tasks. And doing it by hand means that mistakes are going to be made. Unfortunately, when it comes to timekeeping and employee pay, this is one area where a simple mistake could end up severely costing your company. Automating your timekeeping system not only frees up valuable resources, but it removes the potential for error that comes with manual calculations.
While some employees don't see buddy punching as a problem, the reality is that it's stealing from your business. One simple way to put a stop to this time theft is to bring technology over to your side. With the variety of timekeeping solutions available online, you can find a system that makes it so every time card is unique to the employee, eliminating the ability for co-workers to punch in and out for others. An example of this would be fingerprint time clocks. Similar to what is used for our smartphones, all your employees would need is their hand!
Timekeeping web systems can be completely customized to fit your needs. Easily and accurately calculate all employee time, whether they're working remotely, they're mobile, or they're located in office. Plus, they can be tailored to fit specific rules or regulations your company or industry must follow. For example, not allowing employees to work over a certain number of hours, not allowing them to punch in before a certain time, making sure they're taking appropriate breaks, and more. All of this can be tweaked to fit the needs of your company and your employees.
According to the Fair Labor Standards Act, you must save all payroll records for three years. You don't want to get caught by the IRS without this important information. By moving these records online, you help keep your company organized by providing one, easy to access place, where all your old time cards can be stored and found quickly when needed.
Stop wasting time and money on calculating employee timesheets by hand and take the burden off your team by implementing a timekeeping software. It's time to experience how easy timekeeping can be. Contact Future Systems today to discuss the best solution for your business.