Get Ready!

When a new employee is hired, companies often spend most of their preparation time on big picture training and onboarding plans. While onboarding is an important part of a new hire's transition, making sure they are set up for their first day is also essential. Future Systems has created a simple check list to ensure you are prepared to welcome your new employee.

Organize the Paperwork

The first day on the job typically involves meeting coworkers, familiarizing yourself with your surroundings and filling out a lot of paperwork. As a Hiring Manager or Human Resources Specialist, you are well aware that it is important to get the paperwork out of the way before jumping into anything else. 

To prepare for this process, be sure to download and print necessary new hire forms such as a W-4, I-9 and Direct Deposit. Go over the forms and arrange them in the order you would like them to be filled out. Then, remind your new employee to bring any materials they might need to fill out the paperwork on their first day.

Stock Their Work Space

Setting up a new employees work space is one of the easiest ways to show them you are prepared for them to begin working at your company. Make sure you stock their space with necessary items such as a computer, office supplies, a company directory and phone.

Set Up Employee Accounts

A new hire will likely be overwhelmed with information and tasks on the first day. Simplify things by setting up essential accounts ahead of time so they can focus on adjusting to the work environment and meeting coworkers. Accounts you can have ready for them include a company email account and address, Employee Self Serve and Timekeeping

Review Benefits

Outline company policies and the benefits offered in the employee's hiring contract so you can meet and talk about them. Remember to go over details like insurance and 401k information, vacation time, sick days and any other benefit programs or policies your new hire should be aware of.

Get the Onboarding Process Rolling

Here are a few steps you can take to slowly begin the onboarding process in a way that will likely not overwhelm a new hire on their first day:

  • Assign a mentor to show them around and make sure they are adjusting well
  • Prepare a project for them to complete in their first few days of work to allow them to show their skills and build confidence
  • Review training strategy and tactics and create a plan for further training in the coming weeks

Welcoming a new employee is an exciting and busy time. Make sure to prepare for the short-term and long-term by focusing on each step in the onboarding process, beginning with an employee's first day. Make onboarding easier by managing and tracking the process with Future Systems Advanced HR

- Your Team at Future Systems

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